gmane.education.libraries.autocat

Paul Adasiak | 3 Sep 23:30

Series statements: rule for 'none present'

As I understand the recent MARBI proposal on series statements, the 490 
is a transcription field, and the 8XX is a tracing field.

So, if the item in hand is reliably known to be part of a series, but 
the series statement was omitted entirely, do we add some kind of note 
to the 490, like "[Series statement absent]", or do we omit the 490 
altogether?

--

-- 
Paul Adasiak,             |     Alaska and Polar Regions Department
Metadata Coordinator      |     Elmer E. Rasmuson Library
E-mail: fnpfa@...     |     University of Alaska Fairbanks

Alaska & Polar Periodical Index: http://goldmine.uaf.edu/aprindex/
Alaska's Digital Archives: http://vilda.alaska.edu/

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Joel Hahn | 4 Sep 00:01

Re: Series statements: rule for 'none present'

Paul Adasiak wrote:
> As I understand the recent MARBI proposal on series 
> statements, the 490 is a transcription field, and the 8XX is 
> a tracing field.
> 
> So, if the item in hand is reliably known to be part of a 
> series, but the series statement was omitted entirely, do we 
> add some kind of note to the 490, like "[Series statement 
> absent]", or do we omit the 490 altogether?

If you find it listed somewhere "official" as part of the series (such
as in another book in the series, on the publisher's website, etc.), you
can code in 490 and surround it with square brackets, according to
AACR2R 1.6A2.  In that case, it's also a good idea to add a 500 note
explaining where you found the series, so that when other catalogers try
to compare their items to your record, they'll know why your record has
a series when the item clearly lacks one anywhere on it.

Otherwise, you can follow AACR2R 1.7B12 and only add a 500 note
explaining how you know it's part of the series.

And then the presence of a 490 and/or 500 would demonstrate the reason
for adding an 8XX tracing, according to AACR2R 21.29F.

--
Joel Hahn
Lead Cataloger
Niles Public Library District
Niles, IL

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Kevin M. Randall | 4 Sep 01:32

Re: Series statements: rule for 'none present'

Paul Adasiak wrote:

> So, if the item in hand is reliably known to be part of a series, but
> the series statement was omitted entirely, do we add some kind of note
> to the 490, like "[Series statement absent]", or do we omit the 490
> altogether?

AACR2 1.6A2:  "Take information recorded in this area from the chief source
of information or from any other source prescribed for this area in the
following chapters. Enclose any information supplied from other sources in
square brackets, within the parentheses enclosing each series statement."
If the statement is nowhere on the piece, then I would give the series
statement in 490, enclosed in square brackets; and the series tracing in
8XX.  (Same as I would have been doing anyway.)

Kevin M. Randall
Principal Serials Cataloger
Bibliographic Services Dept.
Northwestern University Library
1970 Campus Drive
Evanston, IL  60208-2300
Email: kmr@...
Phone: (847) 491-2939
Fax:   (847) 491-4345

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J. McRee Elrod | 4 Sep 03:05

Re: Series statements: rule for 'none present'

Paul said:

>So, if the item in hand is reliably known to be part of a series, but
>the series statement was omitted entirely, do we add some kind of
>note to the 490 ...

That the item is part of the series applies to every copy of that
edition, would make it a square bracket 490 or a 500, not a 590; 590
is for something which applies only to your copy, or only to your
institution, e.g., a staff member as one of more than three author's
who is traced.

   __       __   J. McRee (Mac) Elrod (mac@...)
  {__  |   /     Special Libraries Cataloguing   HTTP://www.slc.bc.ca/
  ___} |__ \__________________________________________________________

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